SECTION A. REGULAR MEETINGS OF CHAPTER
Regular meetings of the Chapters shall be held at such times, places and hours as the respective Chapters may select.
SECTION B. SPECIAL MEETINGS OF CHAPTERS
Special or extraordinary meetings of Chapters shall be held upon either: (i) the call of the Chapter President; or (ii) upon the written request (a “Requested Meeting”) to the President by the lesser of: (A) ten (10) members of the Chapter; or (B) twenty-five percent (25%) of the members of the Chapter in good standing. Reasonable advance notice shall be given to the members in advance of any such special meetings, stating the time, place and purpose thereof. Requested Meetings must be held within a reasonable period of time, not to exceed thirty (30) days, after such request.
SECTION C. QUORUM FOR TRANSACTING BUSINESS
A quorum for the transaction of business shall consist of nine (9) members of a Chapter, except where the Chapter has a membership of less than thirty-five (35), in which case a quorum shall consist of five (5) members of the Chapter. Five (5) members shall constitute a quorum in any Chapter for the initiation of candidates or other ritualistic work.
Business valid unless challenged: A quorum is always presumed to be present once a meeting has commenced unless it is publicly challenged. Therefore, the business that has been transacted in the unascertained absence of a quorum is legal unless challenged before other business has intervened. If challenged before other business has been taken up, the business acted on is automatically voidable. Notwithstanding the above, a quorum must be numerically established on the record before motions to dissolve or merge the chapter, or any act that would spend more than 10% or more out of the chapter treasury is made and executed.
SECTION D. PRIVILEGE TO SUSPEND MEETINGS
Chapters by two-thirds (2/3) vote of members present and voting at a regular meeting may suspend any meetings for a period not exceeding two (2) months.
SECTION E. RULES OF PROCEDURE FOR CHAPTERS
The proceedings of Chapters shall be governed by the provisions of the AHEPA CONSTITUTION and AHEPA BYLAWS and the rules made thereunder either by the Supreme Convention or by the Supreme Lodge of the AHEPA.
In the event of a problem arising in a Chapter for the solution of which no rule has been provided by any of the legislative or Supreme authorities of the AHEPA, then and in such a case, such a problem or parliamentary inquiry shall be governed by Demeter’s Manual of Parliamentary Law and Procedure.